Administrative Assistant

What are you going to do?

In this role, you will provide direct administrative support to the Director of Production and the Assembly leadership team by managing calendars, coordinating meetings, and preparing agendas, notes, and follow-up action items. You will maintain organized records and documentation, while also supporting production and assembly operations by tracking work orders, job statuses, and overall progress. This position plays a key role in ensuring communication and coordination between assembly, warehouse, and the works office, as well as maintaining accurate and up-to-date documentation such as assembly instructions, checklists, and drawings.

You will be responsible for maintaining production reports, tracking key performance indicators, and updating data within systems such as ERP, SAP, or internal tools. Additional responsibilities include assisting with leadership reporting, managing timekeeping for production associates, and supporting onboarding and training coordination for new team members. Acting as a point of contact across departments including HR, warehouse, and management, you will help facilitate clear communication, assist with internal updates, and support coordination with external vendors when needed. This role also includes managing office and shop supplies, maintaining organized workspaces, and supporting audits, safety documentation, and compliance tracking to ensure smooth daily operations.

We ask

• High school diploma or equivalent

• 2+ years of administrative support experience (manufacturing or production environment preferred)

• Strong organizational and time management skills

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)

• Strong communication skills (written and verbal)

• Experience supporting production or assembly operations

• Familiarity with ERP systems (SAP, 24Flow, or similar)

We offer

• Flextime policy

• Paid Time Off (i.e., PTO) that can be used as it’s accrued

• Paid Leave Days

• Paid Holidays effective date of hire

• Medical insurance (i.e., three plans available, PPO, HMO*, and PPO with HSA) effective date of hire

• Dental care

• Vision care

• 100% Voortman USA LLC paid life insurance

• Additional voluntary life insurance option

• 100% Voortman USA LLC paid short-term disability

• 50/50 premium split between Voortman USA LLC and employee for long-term disability (i.e., LTD)

• 401K plan available with Company contribution

About Voortman

Join Voortman

As part of a global organization headquartered in the Netherlands with more than 750 employees worldwide, Voortman offers the opportunity to collaborate across international teams, gain exposure to global expertise, and build a career within a well-established and innovative leader in the steel processing industry.

Having recently moved into our new, state-of-the-art production facility and offices, Voortman is entering an exciting new phase of growth in the United States. This milestone reflects our ongoing commitment to expanding our presence across North America, enhancing our capabilities, and delivering even greater value to our customers. As we scale our operations, we are rapidly growing our team and actively seeking talented, driven individuals who are eager to contribute to a dynamic and forward-thinking organization. This is a unique opportunity to join Voortman at a pivotal moment and play a key role in shaping the future of our U.S. operations.

Be part of our next chapter. Grow with Voortman.