Production Administrative Assistant

What are you going to do?

Administrative Support

• Provide direct administrative support to the Director of Production and Assembly leadership team

• Manage calendars, meetings, and scheduling for production-related activities

• Prepare and distribute meeting agendas, notes, and follow-up action items

• Maintain organized records, files, and documentation (digital and physical)

Production & Assembly Coordination

• Track work orders, job statuses, and assembly progress as needed.

• Support coordination between assembly, warehouse, and works office.

• Help ensure documentation (assembly instructions, checklists, drawings) is up to date and accessible.

Data Tracking & Reporting

• Maintain production reports, KPI tracking, and daily/weekly summaries

• Enter and update data in systems (ERP, SAP, or internal tracking tools like 24Flow

• Assist in preparing reports for leadership meetings and operational reviews

• Manage time keeping for production associates

Training & Onboarding Support

• Coordinate onboarding schedules for new assembly team members

• Prepare training materials and assist with session logistics.

Communication & Cross-Functional Support

• Act as a point of contact between assembly, HR, warehouse, and management

• Assist in drafting internal communications, updates, and announcements.

• Support coordination with external vendors or contractors when needed

Office & Operational Support

• Order and manage office and shop administrative supplies.

• Support organization of workspaces, documentation boards, and communication boards · Assist with audits, safety documentation, and compliance tracking.

We ask

• High school diploma or equivalent

• 2+ years of administrative support experience (manufacturing or production environment preferred)

• Strong organizational and time management skills

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)

• Strong communication skills (written and verbal)

Preferred

• Experience supporting production or assembly operations

• Familiarity with ERP systems (SAP, 24Flow, or similar)

We offer

• Flextime policy

• Paid Time Off (i.e., PTO) that can be used as it’s accrued

• Paid Leave Days

• Paid Holidays effective date of hire

• Medical insurance (i.e., three plans available, PPO, HMO*, and PPO with HSA) effective date of hire

• Dental care

• Vision care

• 100% Voortman USA LLC paid life insurance

• Additional voluntary life insurance option

• 100% Voortman USA LLC paid short-term disability

• 50/50 premium split between Voortman USA LLC and employee for long-term disability (i.e., LTD)

• 401K plan available with Company contribution

About Voortman

Join Voortman – Moving to Our New Production Facility and Offices in April 2026

Voortman is growing and we’re preparing to move into our brand-new Production Facility and Offices in April 2026. With over 70 team members currently based in Fresno and Monee, this relocation marks a major step forward in our commitment to serving customers across North America and investing in the future of our workforce.

As part of a global organization headquartered in the Netherlands with more than 750 employees, Voortman is a leader in designing and building advanced CNC steel processing machines, developing intelligent software solutions, and delivering outstanding customer service.

This move reflects our long-term vision for growth, innovation, and excellence. We’re actively recruiting driven individuals who want to be part of a forward-thinking team shaping the future of steel processing.

Be part of our next chapter. Grow with Voortman.